Reacting to a Message

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A message is meant to be read, shared, and reacted to. That is the very definition of communication. To react to a message, hover over it with your mouse, without clicking. A toolbar with emoticons will appear. Click on the 3-dot menu (…) if you want more options. The table below explains the options available: 

1.    Reactions: Sometimes, you do not need a long phrase to say that you liked the message, or to show your approval. Just click on the thumb-up icon (). This will save you and your colleagues a valuable time.

2.     In a single workday, we may have several different conversations, with many people in Teams. Imagine the volume of messages in a week or a month! That is why saving important messages can be very time-saving. To access your saved conversations, click on your profile picture, on the top-right corner of Microsoft Teams window, then click on the Saved option:

3.   The Edit option lets you modify the text of your messages. If you do not see this function, then it is likely that the message is not yours, or that the feature has been disabled by your Microsoft Teams administrator.

4.   Delete a message. Also, only visible for your own messages, and can be disabled by an administrator.

5.    If you want to read the message later, mark it as unread. This will put the conversation title in bold characters, so that you will be able to quickly spot it. Additionally, you will see that a solid red circle has appeared on the chat menu, and on the Teams’ application icon, on the Windows task bar, as shown below:

6.      Share a message from your chat to someone else using Outlook online. This is very useful if you want to inform a colleague or your manager about a discussion you had. Unfortunately, for now, you can only share a message, but not all of the reactions. We will discuss a way to forward an entire chat to someone later on:

In a multilingual work environment, it is convenient to have a translation tool on hand: 

 

7.      The () icon indicates that this is a translated message. To see the original one, hover over the message, click on the 3-dot menu (…), and choose the option See original message.

8.      As an accessibility tool, the Immersive Reader can help read messages for those who are visually impaired. See more details about accessibility, in Chapter 5.

9.      See how many people have read your message.